Nirvana is built for Getting Things Done® – the time-tested method for getting organized, staying focused, and doing what matters.
This quick guide will walk you through the simple GTD® steps, as explained in the book Getting Things Done — The Art of Stress-Free Productivity, and it will show you how to accomplish your tasks with Nirvana.
- Others have set up GTD on their own using other apps, or implemented GTD slightly differently using some of the apps above. Here is an overview of other setup guides for other apps: “GTD in 15 Minutes” - an overview of GTD and implementation. The Secret Weapon - a deep-dive implementation of GTD using Evernote. GTD Setup using Things 3.
- There are a plethora of GTD apps for the Mac, but sadly there are not many for Windows. If you’re a Windows user, you can consider one of the apps in the Cross-Platform section below. However, there is one I want to point to: Outlook “Outlook as a GTD app?!”, I can hear you saying with a mix of distrust and disdain.
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Nozbe is one of the oldest (in a good way) GTD apps out there, and one of the most comprehensive. It has apps for Mac, iOS, Windows, Android, and Linux. There are personal and Team plans, and you can even invite collaborators without them needing to have a Nozbe account.
The first thing you’ll want to do is to capture all of the stuff that’s floating around in your head — lingering to-dos, incomplete projects, any nagging issues that might keep you awake at night — and get these items into your Nirvana Inbox. Take a look at the video and tips below to see how.
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To add an item to your Inbox, launch Nirvana and:
- Press I from any list to add a new item to the bottom of the Inbox.
OR
- Navigate to the Inbox , then click New Item or press N to add an item to the bottom of the list. You can also press Shift + N to add an item to the top of the list.
To add an item to your Inbox, launch Nirvana and:
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- Long-press the from any list to add an item to the bottom of the Inbox.
OR
- Navigate to the Inbox and press the to add an item to the bottom of the list.
Clarify and organize
Ultimate Gtd App
Once your mind is clear, it’s time to clarify and organize. Doing this allows you to add related information to your items, knowing that you’ll be able to refer to these details when you need them.
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Nirvana comes with all of the lists you need to get things done, along with ways to provide additional context. This makes it simple to clarify and organize the stuff you’ve already captured. Look at each item in your Inbox and answer a few questions to decide what to do with it.
Can it be done in under 2 minutes?
Do it now! Feel great and proceed onwards after you’ve completed all your 2 minute to-dos. With each of the items remaining, add as many details as you’d like. They’ll come in handy later.
Do it now! Feel great and proceed onwards after you’ve completed all your 2 minute to-dos. With each of the items remaining, add as many details as you’d like. They’ll come in handy later.
What do you know about this item?
What type of activity or category is it related to? | assign some tags |
How long will it take to accomplish? | assign the time needed |
How much energy will you need to tackle this? | assign the energy needed |
Is there a date by which it must absolutely be done? | assign a due date |
Is there more information you’d like to add? | add some notes |
See how easy it is to add your details on desktop or mobile.
Where should this item live?
Is it something that needs to be done soon? | move it to Next |
Has it been delegated to someone else? | move it to Waiting |
Can it be deferred until a specific date in the future? | move it to Scheduled |
Do you think you’ll wait and get around to it one of these days? | move it to Someday |
Caveat 1: Does it require multiple steps to get to done? Sounds like it’s actually a project. | move it into Projects |
Caveat 2: Is it not really something to do, but something to remember? Sounds like this is reference material. | move it into Reference |
Caveat 3: Are you honestly never, ever going to get around to it? Maybe you don’t need it hanging around. | move it into the Trash |
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You can also use the optional Later list as a middle ground between Next and Someday. You can show or hide it from your settings.
If you’re not sure how to move your items, take a look at this video.
Reflect and engage
Having everything organized in a trusted system will declutter your mind, but the name of the game is Getting Things Done®. The trick is to choose the right thing to do at the right time. Nirvana provides a couple of quick ways to help you:
Decide your next action with filters
At any time, you can go to your Next list, pick something, and get cracking. But with just a few extra taps, Nirvana can filter your Next list down to actions you can actually do with the time, energy, and context available to you. For example:
At any time, you can go to your Next list, pick something, and get cracking. But with just a few extra taps, Nirvana can filter your Next list down to actions you can actually do with the time, energy, and context available to you. For example:
![Nirvana Gtd Mac App Nirvana Gtd Mac App](/uploads/1/3/4/1/134152113/847070628.png)
- You might be at work and only have 30 minutes
- You might be at home but your energy level is low
- You might be about to hop on a call with Mary
- You might be at school with access to special resources
Nirvana App
Seeing the most relevant things you could be doing at any given moment helps you make the best use of your time. You can filter globally to show relevant items across all your lists, or you can filter within a specific list to see a more pertinent short-list of actions. Here’s an example:
Choose what matters now with Focus
Nirvana has a small but powerful addition to the GTD® system — the Focus list. It’s a great way to concentrate on what matters, without being distracted by other things that aren’t critical right now.
Your Focus list can be emailed to you daily and items on the list will show up with a star wherever they are.
You can automatically focus an action or project by giving it a scheduled start or due date. When the date arrives, it will appear in your Focus list — ensuring that anything that must get done won’t escape your attention.
You can also manually focus any item by clicking the star icon next to it. If you’re using the web app, you can also drag items to your Focus list. This is an easy way to create a short, cherry-picked list of items to focus on.
After extensive research and testing, I was stuck between the three best GTD apps I found out there: Facile Things, Todoist and Nirvanahq. They all have pros and cons but are very solid products. They all include my ‘must haves’ and nice features like being able to create tasks by e-mail. I needed to look feature by feature to choose one. So this is how I did it.
Questions for Tiebreak | Facile Things | Todoist | Nirvana hq |
Is data export allowed? | Yes – xml | No (shortcut via templates to export project by project – in plain text) | Yes – xml, json, csv |
How easily can you filter by contexts AND projects? | Tagging (tags and number of items in each tag is sorted by view, you can see only the count for Next Actions lists) | Pretty Good – Filters and labels combined should do (premium feature, not able to test it at this stage) | Easiest of all three |
How easy is it to create new projects? | Mouse required, 3 clicks mininum | Mouse required, 2 clicks minimum | One click |
Sub-projects allowed? | No | Yes | No |
Beauty of design? | Fine | Highest | Good |
‘Joy factor’ of marking tasks as completed? | Medium | High | High |
Is it easy to check some tasks i.e. as the three most important for the day? | Yes – starred tasks | Yes – priority 1, 2, etc. would allow that | Yes – starred tasks |
How easy is it to re-order tasks inside a project, i.e. by drag-and-drop? | Medium | Easy, drag-and-drop | Easiest and most flexible of all three |
Can you show only next steps, i.e. next actions for all of your projects? | Yes | No | Yes |
Integration with other apps and services? | Evernote, Google Calendar, Twitter, and email. | Outlook, Google Calendar, Google Drive, Dropbox, IFTTT, Zapier | No |
Automatic Backups (personal)? | No – Manual export | No – Manual, but automatic backups available online and downloadable | No – Manual |
Good keyboard shortcuts? | 50% | 50% (quick add, not fully controlable with keyboard) | 50% (Quick add, some navigation, not full control with keyboard) |
Interface beauty and simplicity of use are what make me drop FacileThings despite its many strengths. You need to feel comfortable as this GTD app is going to be the screen you’ll look at most of your day.
Todoist is a universal download for both iPhone and iPad. They also have a Mac app available in the Mac App Store. While all versions of Todoist are free to download, you can opt for the premium version for $29/year. You’ll get more refined push notifications, notes, better. Compare the best Project Management apps for iPhone of 2020 for your business. Find the highest rated Project Management apps for iPhone pricing, reviews, free demos, trials, and more. Todoist is a universal download for both iPhone and iPad. There’s also a Mac app available in the Mac App Store. While all versions of Todoist are free to download, you can opt for the premium. Best project management app for mac and iphone. Wrike is the perfect project management tool for teams of 20+. It comes with enterprise-level security & scalability. Project Managers, Product Managers & Program Managers love these features: Gantt charts, Workload View for resource management, Custom Dashboards, structuring via Folders, Projects, and tasks & auto-assignment based on task statuses.
Nirvana Gtd App
Non-export feature in Todoist should be a deal-breaker. But, like I said, beauty is a must. Nirvana wins the race if you think about it rationally, but Todoist at this price deserves a longer try. Ultimately it will be Todoist or Nirvana. But I decided to try Todoist premium for some months.
Nirvana Gtd Setup
So here you have it. Todoist is my choice for 2015. I paid for the yearly suscription last January. I’ll soon be ready for a verdict on how it actually works and if it’s worth the time and money. But I hope this little list can help you make your own decision. I really think you can’t go wrong with any of these three.